Guide to Approving Time & Expenses via Evodia's Timesheet Portal

We use Evodia Timesheet Portal to streamline the submission and approval of contractor timesheets and expenses. This guide is designed to help approvers navigate the portal efficiently.

✅ Logging In

  2. Enter your login credentials.
  3. If you’ve forgotten your password, use the Forgot Password link to reset it.

🕒 How to Approve Timesheets

  1. Navigate to "Timesheets":
    • Once logged in, go to the menu and click Timesheets > Approve Timesheets.
    • You’ll see a list of pending timesheets requiring your attention.
  2. Review Each Submission:
    • Click on a contractor's name to view their timesheet in detail.
    • Review the dates, hours worked, any breaks, and notes provided.
  3. Approve or Reject:
    • To approve, click the Approve button at the bottom of the timesheet.
    • To reject, click Reject and provide a reason (this will be sent to the contractor for revision).
  4. Bulk Approvals (Optional):
    • Use the checkboxes on the main approval screen to select multiple timesheets.
    • Click Approve Selected for faster processing.

💼 How to Approve Expenses

  1. Navigate to "Expenses":
    • In the menu, select Expenses > Approve Expenses.
    • You will see a list of submitted expense claims.
  2. Review Claim Details:
    • Click into each claim to view attached receipts and descriptions.
    • Confirm the amounts, categories, and supporting documents.
  3. Approve or Reject:
    • Approve by clicking Approve.
    • Reject by clicking Reject and providing feedback for correction.

📌 Additional Tips

  • Notifications: You will receive email alerts when new timesheets or expenses require approval.
  • Audit Trail: All actions are logged, and you can revisit approved/rejected entries at any time.
  • Support: If you encounter any issues, contact our support team at timesheets@evodia.co.uk.

📣 Need Help?

For assistance with Timesheet Portal, please contact your Evodia consultant or email timesheets@evodia.co.uk.